Protocol for Student Exchange beteween Université du Québec à Montréal and Rikkyo University

With regard to the second area of interaction (shown as: 2. Exchange of undergraduate and graduate students) as indicated in the General Agreement between the Université du Québec à Montréal (UQAM) and Rikkyo University (RU), both parties agree on the following fundamental conditions:

1. Definition

Home Institution" shall mean the institution at which students are primarily enrolled.

"Host Institution" shaH mean the institution that has agreed to receive the students from the Home Institution.

"Exchange Students" shaH mean the students for whom reciprocal obligations exist for the home institution to accept for enroHment. Such students from the host institution  are subject to the conditions determined by this agreement

2. Number and eligibility of exchange students

2.1 Each institution will provide 4 student semesters for exchange each year. (A student semester is an exchange of one student for one semester and may be arranged to suit the requirements of the home  university.) However, the number of students to be exchanged in any one year shall be determined on the basis of the number of qualified applicants and the academie facilities available to accommodate exchange students.

2.2 In case of an imbalance of student exchange between the Université du Québec à Montréal and Rikkyo University, both universities will attempt to balance the program within the term of the agreement.

2.3 In case of undergraduate students, those who have completed at least one year of study at their home institution will be considered eligible for exchange. As for graduate students, those who completed one semester of study at their home institution may be considered.

2.4 Students to be exchanged shall be selected by the home institution, but they shall be accepted subject to approval for admission by the host institution.

3. Admission of exchange students

3.1 The home institution shaH submit to the host institution a list of exchange students to be nominated along with other necessary documentation as required by the host institution  by the designated application deadline listed below:

For RU students planning  to study at the School of Management ofUQAM:

For Spring (January) admission: October 15 For Fall (September) admission: March 31
For RU students planning to study at any otherfaculty of UQAM:

For Spring (January) or Fall (September) admission: March 31

 

For UQAM students planning  to study at RU:

For Spring (April) admission:  November 15 of previous year

For Fall (September) admission: March 31

3.2 The host institution shall inform the home institution of its decision regarding the acceptance of exchange students by the dates listed below:

For RU students planning to study at the School of Management of UQAM:

For Spring (January) admission: November 15
For Fall (September) admission: June 15

For RU students planning to study at any otherfaculty of UQAM:

For Spring (January) or Fall (September) admission: June 15

For UQAM students planning to study at RU·For Spring (April) admission: February 15 For Fall (September) admission: June 15

3.3 Exchange students shall possess the minimum required leve! of language proficiency  as required by the host institution :

For RU students planning to enroll in courses taught in English at the School of Management ofUQAM:
TOEFL-iBT score of80, IELTS score of6,0 or equivalent.
For RU students planning to enroll in courses taught in French at UQAM:
A minimum score of 605 on the Test de français international (TFI) equivalent to the B2 levet (Upper intermediate) of the Common European Framework of Reference for Languages (CEFRL).

For UQAM students planning to enroll in courses taught in English at RU:

IfUQAM students whose native language is not English wish to be enrolled in the courses offered in English at Rikkyo University, TOEFL-iBT score of 61, IELTS score of 5.0 or equivalent is required. For the academie courses offered in English at the College of Business, the minimum TOEFL-iBT score of 69 or IELTS score of 5.5 is strongly recommended.

For UQAM students planning to enroll in courses taught in Japan ese at RU:

While previous experience of the Japanese language is not necessarily required for the admittance to the exchange program at RU, incoming exchange students must meet the minimum required leve! of the Japanese language proficiency if they wish to be enrolled in academie courses offered in Japanese. During the orientation, incoming exchange  students must take the  Japanese Language Placement Test, given by RU's Center for Japanese Language Education, in order to register for the Japanese language program or any academie courses offered in Japanese.

3.4 The host institution shall provide exchange students with both necessary information about visa and  relevant documents as well as other assistance for visa application as required by the host nation 's immigration laws and regulations. However, it shall be the sole responsibility of exchange students to complete the visa application and meet ali the requirements.

4. Enrollment of exchange students

4.1 Exchange students shall be enrolled as full-time non-degree students and become subject to the host  institution's standard rules and regulations. The host institution retains its right to exclude exchange  students  from registering  for certain types  of courses  where registration  is closed  or facilities are limited

5. Duration of exchange program

5.1 The period of stay  at  the  host  institution  as  an  exchange  student  shall  not  exceed  two  (2) consecutive academie semesters.

5.2 Upon  the completion  of  an exchange  student's  studies at the  host  institution,  the  student  must return to the home institution. No extension of stay shall be permitted without the permission of both the home and host institutions.

6. Financial Responsibilities of Exchange Students

6.1 The host institution shall waive payment of all tuition costs incurred by exchange  students. All other expenses, such as living and transport expenses incurred shall be borne by that students and will not be the responsibility of the host institution.

7. Transfer of Credits

7.1 The Host institution shall send an official academie transcript for each exchange student to the home institution. Any academie credits that the students receive from the host institution may be transferred back to the home institution in accordance with procedures determined by home institution.

8. Health Insurance

8.1 Exchange students are required to join an adequate overseas health insurance that extends the coverage for the duration of their intended study at the host institution. Students  from  the Université du Québec à Montréal must join the Japanese National Health Insurance regardless of the length of their stay at RU.

8.2 Students of RU participating in the exchange will have to subscribe to the compulsory health insurance plan offered by UQAM unless they are nationals of countries which have signed social security bilateral agreements with the Government of Quebec (Belgium, Denmark, Finland, France, Greece, Luxembourg, Norway, Portugal and Sweden).

9. Housing and Campus Facilities

9.1 The host institution makes every possible effort to provide proper housing or at least introduce the relevant   information   regarding  the  accommodation   options  suitable  for  incoming  exchange students.

9.2 The host institution shall grant exchange students to access the same facilities normally available to its own students.

10. Protection of Persona/Information

10.1 The Université du Québec à Montréal and Rikkyo University agree that any persona! information (including health information) about exchange students transferred from its exchange partner shaH be handled with care in compliance with the rules and regulations as set forth by the host country as well as the students' home country for the protection of persona! information.

10.2 Each institution collects persona! information regarding exchange students transferred from its exchange partner for the purpose of providing necessary services in educational and academie activities offered at the host institution. Neither may disclose the students' persona! information to third parties except in the situations detailed as follows:

a) the host institution absolutely necessitates the disclosure of the students' persona! information for the purpose of expediting the administrative procedure;

b) exchange students grant the host institution permission to disclose their persona! information;

c) the host institution is legally obliged to disclose the students' persona! information to legal enforcement offices or by law;

d) exchange students' health and well-being are threatened in case of emergency and the host institution must disclose their health information for the purpose of providing adequate medical care;

e) the host institution is inquired by local authorities to confirm a students' identity and other related  information;

f) other extraneous conditions discussed and determined by both institutions.

11. lntellectual Property Rights

11.1 This protocol shall not be construed as indicating or inferring the transfer, assignment or infringement of any intellectual property rights between the two institutions.

12. Compliance with Laws and Regulations

12.1 Exchange students will comply with the rules and regulations of the host university and be subject to all requirements and penalties of a regular student where applicable to a student of exchange status.

12.2 Each institution reserves the right to expel any exchange student at any time for academic or personal misconduct in violation of its established regulations. Such expulsion shall first be discussed and agreed upon by both institutions.

13. Force Majeure

13.1 Neither institution shall be liable for any failure or delay to fulfill its responsibility specified by this protocol due to an Act of God, war, armed conflict, civil disturbance, legal restrictions, riots, insurrections, strikes, earthquake, flood, tsunami, fire, explosion or any cause beyond the control of the  institutions; provided that a  written  notice  of  the  start  and  end  of  the  circumstances excusing fulfillment shall be given as quickly as possible.

14. Governing Laws and Jurisdiction

14.1 The existence, validity, construction, operation and effect of this protocol shall be determined in accordance with and governed under the laws of Canada and Japan as applicable.

14.2 In the event that any disputes or controversies arise in connection to this protocol or the breach thereof, the court locating in the district of the defendant shall have the jurisdiction over the disputes or controversies.

15. Renewal and Termination.

15.1 This protocol for student exchange shall remain in effect for the duration of the General Agreement. This protocol may be amended only with the agreement and official approval of both institutions. Bach party reserves the right to terminate this protocol. This protocol may be terminated only after a written notice of intent one year in advance of the termination date desired.

15.2 Such notification oftermination shall not affect the status of exchange students who have already been accepted for programs initiated prior to the termination.

16. Controlling Language

16.1 This protocol is written in English and each party to the protocol shall retain one (1) copy.  Any translation  in any other language shall be for reference  only and shaH not be considered  legally binding.

 

Signature:

 

Robert Proulx, P.h.D.

Rector

Université du Québec à Montréal

Signed at:

Montréal, Québec, Canada

Date Signing:

20 mai 2014

 

Signature:

Toma Yoshioka, P.h.D.

President

Rikkyo University

President

Signet at:

Toshima-ky, Tokyo, Japan

Date Signing:

le 6 juin 2014